Need of Project Planning
The purpose of project planning is to identify various areas of the Project work and the influencing factors, and subsequently define the boundaries of the project performance. In addition, scope of the project also needs to be explicitly mentioned in the list project objectives. Further it serves as a guide through its well defined directions to perform the project.
Planning is basic to all human activities and requires common sense. It is a trap laid down to capture the future. It helps in bridging the gap between where you are to where you want to be. In a way, the complexity of the process aids in identifying the implication of such a plan and whether it relates to immediate future or a long term perspective.
Need of Project Planning
Planning thus involves:
- Brainstorming on various possible alternative courses of action,
- choosing the most appropriate one (or ones)
- Agreeing what you can expect to achieve
- Calculating the human and material resources needed to reach your objectives
- Anticipating possible problems, and
- Getting agreement among all concerned about clear targets and timetables for the work in view
Planning techniques can address many organisational problems and opportunities, including institutional development of your organisation and planning of disaster preparedness activities.
Whether the priority is capacity building, disaster preparedness, immediate emergency action, or new initiatives such as advocacy for vulnerable groups, good planning can increase your chance of success. It helps you to analyse and assess the present needs and future challenges.
It gives you the means to test out various possibilities, think through the difficulties that might occur, and prepare to overcome them. Good plans always allow for flexibility to adapt to the changing circumstances.
The planning and scoping should be such that the project manager can assess every stage of the project and the quality of the deliverable of the project at every stage. First, let us list the steps involved in project scoping
These steps include:
- Classifying the different parametric forces related to the project and its stages,
- Facilitating the team members to work on tools to keep track of the stages and thereby proceed in the planned manner.
- Eradicating the factors accountable for inducing the problems,
- Examining the financial implications and cost factor at various stages of the project,
- Knowing and developing the various designs necessary at various stages of the project,
- Identifying the key areas to be included in the scope through various meetings, discussion, and interviews with the clients,
- Providing a base and track to enable alignment of project with the organisation and its business objectives.
- Finding out the dimensions applicable to the project and also the ones not applicable to the project,
- listing out all the limits, boundary standards and constraints in the project.